Stuart Brothers t/a SRB Regulatory (“us”, “we”, “our”) is committed to protecting the privacy and security of your personal information.
This privacy notice describes how we collect and use personal information about you, in accordance with the EU General Data Protection Regulation (“GDPR”).
We are a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
Stuart Brothers t/a SRB Regulatory is a sole trader whose business address is 2 Badgers Dene, Chepstow, NP16 5FB.
It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information. We may update this notice at any time.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
There are "special categories of personal data " which include information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, sexual orientation or information about health.
When you engage us to carry out a service for you or use our website we may collect the following information about you:
During the course of our engagement with you, you may also choose to provide us with special categories of personal data where it may be relevant to our service. In some circumstances, it may also benefit you to notify us of any health condition or disability you have, so that we are aware of these conditions and how they affect you.
This will allow us to take reasonable steps to accommodate specific needs or requirements you have when providing our services to you.
We collect personal data about you either directly from you, or through your use of our website or sometimes from third parties. These third parties include your other agents or advisers, other solicitor firms, public records, and credit reference and/or background check agencies as part of our anti-money laundering and fraud prevention obligations. We will collect additional personal information in the course of providing our services to you.
Before providing us with information about someone else you must ensure you have that individual’s permission or you are entitled to disclose such personal data to us and have notified them that we will process the data in accordance with this privacy notice.
We need to process your personal data in order to provide you with the services you have engaged us to provide, and to assert our right to be recompensed in return for those services, as per the engagement letter or contract we have with you.
We have a legal obligation to process your personal data in accordance with our anti-money laundering and regulatory requirements. We may also need to process your personal data in order to comply with our legal obligations, including in the event of an order from the court, regulator, or HMRC.
In addition, we process your personal data on the basis of our legitimate interest in the proper administration of your file including completing risk assessments, file reviews, compliance audits, and insurance purposes and to deal with any queries, staff training, complaints or legal claims.
We will obtain your consent to process any information falling within the special category of personal data, unless this processing falls within a different legal ground e.g. defending a legal claim.
If you do not provide us with your required personal data then we will be unable to provide the legal services you have requested.
We take reasonable steps to ensure that your personal data is processed securely.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision- making.
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We will share your personal information with third parties where you have given your consent, where such disclosure is required by law or where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
Such third parties may include other professionals who are assisting on a matter you have instructed us to act including include accountants, financial advisers, solicitors.
We may also need to share your personal data with credit check agencies, HMRC, our accountants, auditors or insurers in the provision of our services, deal with a complaint or otherwise to comply with the law. We also engage the services of IT professionals to assist in the processing of your data and ensure our systems are secure.
We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of our business.
All the personal data we hold about you is processed and stored in the European Economic Area (“EEA”). In the event we need to transfer personal data outside the EEA in order to provide our legal services to you we will only transfer your data where that country has appropriate safeguards in place to protect personal data.
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
In the event we engage a third party which will result in your personal data being transferred outside of the EEA we require such third party ensures a similar degree of protection and safeguarding is implemented.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know.
They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Our website may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Cookies
Our website uses 'cookies'. A 'cookie' is a small text file which contains a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns.
Our cookie is a 'session cookie' that permits us to recognise your browser in order to customize your experience, or permit you to access restricted areas. Our cookies do not contain personal information.
By continuing to use this site you consent to the relevant cookies being set on your device. If you do not agree with our cookie policy, then please leave the website.
The Interactive Advertising Bureau (“IAB”) is an industry body that provides in depth information about cookies. You can set your browser not to accept cookies and the IAB site tells you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements, which will generally be a minimum of 7 years from the conclusion of our services.
If you consent to marketing, any information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Stuart Brothers in writing.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact Stuart Brothers by telephone or in writing. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
If you have any questions about this privacy notice or how we handle your personal information or wish to raise a complaint about how we have handled your personal data please contact Stuart Brothers by writing to 2 Badgers Dene Chepstow NP16 5FB or by email (stuart@srbregulatory.co.uk) and he will investigate your concerns.
If you are not satisfied with our response, or believe we are processing your data unfairly or unlawfully, you can make a complaint at any time to the Information Commissioner's Office, the UK supervisory authority for data protection issues.
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.